Venue Find Service

As a bonafide industry expert and accredited TIDS (affiliated with IATA) member, KLC secures an agency commission from locations within the UK and overseas* for placing business with them.

This enables KLC to provide you with a valuable service completely free of charge.

* If hosting an event in the USA (and some countries outside Europe) a reduced complimentary service may only be available – please contact Karen for further details.

It’s a complimentary service that begins at the location enquiry stage and concludes when the contract has been sent to the client.  The service includes:

• If required, guidance can be provided to ensure that you have considered everything in order to identify the best fit; such as ceiling height, pillar free environment and load in access.
• The creation of an accurate location brief
• A comprehensive venue search is undertaken of those locations fitting to your requirements as stated on the location brief
• A prompt, accurate and efficient response (usually within three working days)
• A straight forward ‘at a glance’ costing comparison for all available locations
• Site visit(s) arranged on your behalf (or undertaken for you should you be based overseas.)
• Strong negotiation undertaken to ensure that the very best rates are secured
• Double checking of the details featured on the contract to ensure that everything is just as it should be prior to signing

After the client has received the contract, subsequent contractual amends and authorisation along with the organisation of the event, payment and finalisation of bills is undertaken directly between the client and the location.

We’ve all been there… visiting a location with high hopes only to find that the space available is far too small for the conference set or the location has a restriction that all dancing must finish at midnight yet the party has been scheduled to run until the early hours! As an experienced event organiser, Karen totally understands how important it is to identify any restrictions at the outset and proposing only those that can fulfil the event needs and brief.

KLC provides a very personal service that is efficient, dedicated and reliable and prides itself on challenging locations and successfully driving down costs to the benefit of the client.

KLC has an excellent reputation and enjoys harmonious working relationships with a host of location professionals which ensures flexibility, goodwill and proactive responses.

Another bonus is that your search won’t be undertaken by a junior or middle management but a person of Director level with over 30 years experience.

In short, your business matters greatly to KLC and the unrivalled service clients receive reflects this sentiment.

There are just a few!

Confirmed Event:

KLC is able to undertake a complimentary venue find as long as the event is a confirmed requirement.  Unfortunately, KLC cannot offer a complimentary service based on a prospective event.

Sole company contracted:

KLC needs to be the only individual, company or agent undertaking the venue find.  Locations will only pay agency commission to the agent/person who makes the initial enquiry so, in order to provide a complimentary service, it is imperative that KLC is the only entity instructed at the outset and makes the first contact with a location.

Size of Event

The event expenditure with a location ie for DDR or venue hire, food and beverage and/or accommodation should be a minimum worth of £5,000.00 plus VAT for each venue find requirement.  This will ensure that the agency commission paid by the location will contribute significantly to the time spent undertaking the venue find.

Should a number of venue finds be required or KLC engages in a long term relationship with a client then this minimum requirement can be reviewed accordingly.

Prompt Payment

KLC receives payment of agency commission only when a client has settled an invoice in full.  It is, therefore, requested that a client agrees to check the final invoice and authorise any final payment(s) to the location within 30 days of the event taking place.

Site Visits:

KLC will organise site visits for the client to view venues proposed.  KLC will, however, undertake site visits in the UK/Europe on behalf of a client should the company hosting the event be based overseas.  In these circumstances, expenses may apply.